This position is responsible for providing reception, administrative, accounts payable, records management, and employee support services. The Administrative Assistant supports the Business Manager and administrative staff to ensure efficient financial operations and the effective day-to-day operation of the agency. 

Job Type: Full Time. 40-hour work week. Primarily 8:00am-4:00pm.Some flexibility required. 
Education: Associate’s degree in Business or a related field preferred. 

QUALIFICATIONS:

-Associate’s degree in business or related field preferred.

-Strong customer service skills.

-Valid driver’s license and insurability.

-Successful completion of BCI background check.

-Proficiency in Microsoft Office programs and financial systems.

-Knowledge of general office procedures and basic accounting principles.

-Freedom from substance abuse. 

WORK PERFORMED:

Administrative/Reception Duties:

-Serve as primary receptionist; answer and direct incoming calls and greet visitors

-Performs general secretarial duties including typing reports/forms, filling/data entry, copying/collating materials, managing incoming/outgoing mail, and ordering office supplies.

-Provide clerical support to the Business Manager and administrative staff.

-Assist with scheduling meetings and conference rooms.

-Attend Board meetings, prepare and distribute meeting materials, record and prepare official meeting minutes, and assist with updating agency policies following Board approval. 

-Support the planning and coordination of organizational events as needed.

-Conduct annual physical inventory and maintain inventory records.

-Scan and electronicaly file documents.

-Maintain positive and cooperative working relationships with staff and the public.

Accounts Payable Duties:

-Create and maintain purchase orders

-Process invoices and ensure timely and accurate payment.

-Collaborate with County Auditor’s Office and regarding accounts payable activities.

-Monitor accounts and expenditures in coordination with the Business Manager.

-Utilize county financial systems for reporting and processing.

-Maintain accurate financial records and documentation.

General Responsibilities:

-Operate standard office equipment including copier, fax, postage meter, and related technology.

-Attend required training and in-service sessions.

-Maintain confidentiality of sensitive information in accordance with applicable laws and policies.

-Track and maintain required employee documentation, including vehicle insurance, CPR certifications, and related compliance records. 

-Coordinate CPR training and renewal schedules.

-Conduct annual driver abstract reviews and maintain required records.

-Perform other duties as assigned. 

Abilities, Skills, and Knowledge Required:

-Professional and courteous interaction with the public and staff.

-Effective written and verbal communication.

-Strong attention to detail and organizational skills

-Ability to work independently and manage multiple priorities.

-Problem-solving skills and sound judgement.

-Working knowledge of agency programs, services, and staff roles.

-Understanding of department functions to appropriately direct calls and visitors.

-General knowledge of HR functions. 

SALARY/BENEFITS:

Salary will be based on experience and the Board-approved salary schedule.

Benefits: Ohio Public Employees Retirement System (OPERS), Life Insurance, Workers’ Compensation, Earned Sick Leave, Earned Vacation Leave, Paid Holidays.

APPLICATION PROCESS:

Submit a formal cover letter of interest and resume to Sarah Flenar at sflenar@mercerdd.org

Application Deadline: August 7th, 2026